Her Climb — Scholar database
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Her Climb

Scholar database

For Her Climb staff and mentors.

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or

Use the address Her Climb invited and pick a password. This works once.

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Could not load

The database did not answer.

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Signed in as {{ userEmail }}
Her Climb

You're signed in, but not on the team yet.

Send this ID to an owner and ask them to add you.

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Cohorts
Program
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No scholars yet.

Add them once this cohort is selected. From then on everything about a scholar — school, guardian, extracurriculars, GPA each term, every document she uploads — lives on her record here.
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Term
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Move scholars to another cohort

Everything moves with her — documents, marks, messages, authorization. Only her cohort changes.

Move to

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{{ r.school }} {{ r.gpa }} {{ cell.label }} {{ r.seen }} {{ r.updated }}

Add a scholar

She can sign in as soon as this is saved, using her ID and birthday.

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Scholar record

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School

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Edit changes hers only. for the school-wide default.

FERPA authorization

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College access

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{{ cs.label }} {{ cs.value }}
{{ cx.label }} {{ cx.notes }} {{ cx.score }}

No prep scores yet. Enter them on the College access screen.
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Mentors

A mentor sees only the scholars assigned to her. Tap to add or remove.

No mentor accounts yet. Invite one on Team access.
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Parent / guardian

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Extracurriculars

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{{ x.name }} {{ x.when }} {{ x.tag }}

Nothing listed yet.

Requested — waiting on her

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Open items she has not sent yet.

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Nothing outstanding.

Received

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New uploads waiting on you. Mark one received and it moves down to her term history.

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Nothing waiting. Everything she has sent is in her term history below.

Marks

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Her cumulative average, recomputed from every confirmed report card. Anything under {{ d.threshold }} is flagged.

Cumulative {{ d.gpaCumulative }} {{ d.gpaLatestLine }} {{ d.gpaBasis }}
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As printed on the card: {{ d.markShown.source }}
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Average {{ d.markShown.avg }}

No marks yet. Upload a report card, then click Read marks on it.

Term history

Every term this scholar's school runs, and what came in.

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Request a document

It shows up in {{ d.first }}'s portal right away, and she gets an email.

Add an activity

Days and times help us schedule around her.

Grade flags

Every uploaded report card is read automatically and any mark below {{ threshold }} lands here. Confirm the reading before you act on it — handwriting and odd layouts get misread.

Scholar Course Mark Term Action

No report cards read yet. Flags appear here as scholars upload their Spring 2026 finals.
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Due date for the whole term

This is the date she sees on her check-in and what her reminder emails count down to. Individual items can have their own dates too.

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Until it opens, she cannot upload it and it stays greyed out in her portal. The due date drives her reminders.

Terms & requests

Every check-in is a term here — semesters, quarters, summer, a mid-semester pulse. Add one, set what it asks for, then open it to make it live in every scholar's portal.

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{{ nf.label }} is now open

Email everyone to fill it out?

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Preview

Your {{ nf.label }} check-in is open

It takes about five minutes. We'll ask what's changed, what you're doing outside class, and for these: {{ nf.items }}.

Reminders go out automatically to anyone who hasn't finished, one week before the due date and again the day after.

College placements

College terms stay greyed out and read “TBD” everywhere until a scholar's institution is set. Setting it renames the term on her record and swaps in the college request set.

Nothing to set yet — Cohort 26's first college term is Fall 2029.

Import scholars

Bring in a whole cohort at once. Download the template, fill it in from your spreadsheet, upload it back, and check the preview before anything is written.

1

Download the template

A CSV with every column the database expects, in order, with one filled-in example row to copy.

2

Upload it back

Export your sheet as CSV — in Excel, File → Save As → CSV UTF-8.

Preview

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# Name HC ID DOB High school Email Guardian Check
{{ row.n }} {{ row.name }} {{ row.id }} {{ row.dob }} {{ row.hs }} {{ row.email }} {{ row.guardian }} {{ row.check }}
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What the importer checks

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Send to the school

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A formal note with a link to the signed authorization. The principal and counselor are the recipients; everyone else is copied.

TO {{ ferpaSend.to }}
CC {{ ferpaSend.cc }}

Subject: {{ ferpaSend.subject }}

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Attendance

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{{ att.sessionWhen }} {{ att.sessionTitle }} {{ att.sessionMeta }} {{ att.tally }}
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{{ rl.avatar }} {{ rl.name }} {{ rl.id }}

Nothing on the calendar today.

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Earlier sessions
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Instructors

Everyone who has taught or led something for Her Climb.

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Email the active instructors

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What they taught or led, and when
{{ ins.name }} {{ ins.email }} {{ rl.subject }} {{ rl2.years }} {{ ins.state }}

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Import instructors

Columns: Name, Email, What they led, Years, Status, Note. Upload as many as you need — nothing is written until you press Add.

{{ ir.state }} {{ ir.line }}
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Sent to instructors

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Partners

Organisations and collaborators working with Her Climb.

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Email the active partners

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{{ pt.name }} {{ pt.contact }} {{ pt.email }} {{ pt.taught }} {{ pt.years }} {{ pt.state }}

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Import partners

Columns: Company, Contact, Email, How they support us, Since, Status, Note. Upload as many as you need — nothing is written until you press Add.

{{ ir.state }} {{ ir.line }}
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Sent to partners

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FERPA forms

Signed authorizations let us speak to a school about course placement and graduation credits. Send one and it goes to the principal and counselor, copying {{ ferpaView.ccLine }}.

{{ ferpaView.sentNote }}
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{{ r.name }} {{ r.id }} {{ r.who }} {{ r.bounceNote }} {{ r.when }} {{ r.status }}

Master calendar

Her Climb sessions and every scholar's standing commitments, week by week.

Open the public calendar {{ shareCal.note }}
{{ cal.range }} {{ cal.summary }}
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{{ d.name }} {{ d.num }}
{{ ev.title }} {{ ev.time }} {{ ev.meta }}
Clear

No day given

Logged before we started asking for days. They'll place themselves at the next check-in.

Message scholars

It lands in her portal straight away and goes to her inbox as “A Message From Her Climb”. Scholars with two addresses on file get both.

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Send to

Links become clickable on their own. Use *stars* for bold, _underscores_ to underline, and [words](https://link) to link a phrase.

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Inbox

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No replies yet.

Sent

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As sent

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Workshops & trips

These show on each scholar's Upcoming tab. Mandatory sessions also block her from booking an activity over the top; optional ones and NYC school dates do not.

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Add a session

Type
Who

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{{ e.title }} {{ e.kind }} {{ e.when }} {{ e.place }}
Team only note

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 Materials folder →

Editing this session

Type
Who

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Nothing scheduled yet.

Upload workshops & trips

Download the template, fill it in, drop it back. Upload as many as you need — nothing is written until you press Add.

{{ r.title }} {{ r.when }} {{ r.place }} {{ r.check }}

College access

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No prep sessions on the calendar yet. Anything titled with PSAT or SAT under Workshops & trips appears here automatically.
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{{ pr.name }} {{ pr.pod }}
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Pods

A pod is a cohort group and the mentor who coaches it for the year. Saving a pod also gives her mentor access to those scholars.

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Scholars

Pod coach

No mentor accounts yet — invite one on Team access.

Scholars

Pod coach

Resources

A Drive folder for each year in the program, for the team only — scholars never see these. Every workshop and trip links to the master folder below.

Master programming folder

This is the link that appears under every workshop and trip, in the team-only strip.

By year

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Team access

Owners run everything and manage this list. Staff run the programme day to day. Mentors see names, schools, activities, and this term's grades — never addresses, birthdays, guardian contacts, or uploaded files.

Person Role Change
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Invite someone

She gets an email with both ways in: Continue with Google if it is a Google or Workspace address, or a link to set a password if it is not.

Role

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Invite several at once

One per line — name, email, role. Role is staff or mentor; leave it off and they come in as mentor. Or upload a CSV with those three columns.

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Invited, not signed in yet
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Schools

One record per school, shared by every scholar who attends it.

School Cohorts Principal / asst. principal Counselors on file Term structure Scholars
{{ s.name }} {{ ch.label }} {{ s.principal }} {{ s.counselors }} {{ s.structure }} {{ s.count }}

{{ schoolEdit.title }}

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Editing a school applies its principal and assistant principal to every scholar there, and to anyone added later. Counselors are set on each scholar's own record, since they differ girl to girl.